RTOFlow plans

Simple pricing for every RTO

Start free. Upgrade when you're ready. No lock-in contracts.

Save 18%

Plans

Indicative pricing — figures shown below are subject to confirmation by RTOFlow. Final pricing will be confirmed at checkout and on your invoice.

Starter

Best for individual trainers and assessors exploring RTOFlow.

$0 / month
Free forever
No credit card required
  • 10 document generations / month
  • All document types (learner guide, observation checklist, mapping matrix, assessment workbook)
  • DOCX format output
  • Direct training.gov.au integration
  • Standards for RTOs 2025 aligned outputs
  • Email support
  • Single user
  • No API access
  • No full-suite generation
Start free
Most popular
Professional

Best for small to mid-sized RTOs with an active scope.

$79 AUD / month
Billed monthly
$65/mo on annual billing — save 18%
  • Everything in Starter, plus:
  • 150 document generations / month
  • Full-suite generation (all docs for a unit in one call)
  • PDF format output
  • API access (60 requests/min, 1,000 calls/month)
  • Industry context customisation
  • RTO branding on all documents
  • Document version history
  • Priority email support (1 business day)
  • Up to 3 users
Start Professional free trial

14-day free trial · Cancel any time · No credit card to start trial

Enterprise

Best for large RTOs (50+ units), LMS/SMS integrators, RTO consulting firms.

Custom
Contact us for a quote
 
  • Everything in Professional, plus:
  • Unlimited document generations
  • Unlimited API access
  • Unlimited users
  • Custom branding and templates
  • Dedicated onboarding and account manager
  • SLA-backed uptime (99.9%)
  • Bulk qualification generation
  • Webhook support (document-ready notifications)
  • SSO / single sign-on
  • Invoice billing (no credit card required)
  • Custom contract and DPA
Talk to us about Enterprise

Compare all features

Side-by-side feature breakdown across the three plans.

FeatureStarterProfessionalEnterprise
Document generations / month10150Unlimited
Learner guides✓✓✓
Assessment workbooks✓✓✓
Observation checklists✓✓✓
Mapping matrices✓✓✓
TAS documents✓✓✓
RPL kits✓✓✓
Full-suite generation (all docs, one call)—✓✓
DOCX output✓✓✓
PDF output—✓✓
Industry context customisation—✓✓
RTO branding on documents—✓✓
API access—✓✓
API rate limit—60 req/minUnlimited
Users13Unlimited
Document version history—✓✓
Bulk qualification generation——✓
Webhook support——✓
SSO——✓
SLA uptime guarantee——99.9%
Custom templates——✓
Dedicated account manager——✓
SupportEmailPriority emailDedicated

Add-ons (Professional plan)

Top-up extras when you need a bit more headroom.

Add-onPrice
Extra 100 generations$29 AUD
Additional user seats (per seat)$15 AUD / month
API overage (per 100 calls above 1,000)$5 AUD

What customers tell us

"The Professional plan pays for itself the first time I use it. One mapping matrix used to take me half a day. Now it's done in two minutes."— RTO Compliance Manager, CHC scope
"We're generating resources for 40+ units. Enterprise was the obvious choice — unlimited generations and the API integration with our SMS was seamless."— RTO Operations Manager, multi-scope RTO

Frequently asked questions

Do I need a credit card to start the free trial?
No. The Starter plan is free forever with no credit card required. The Professional trial is also free for 14 days — no credit card until you decide to continue.
What counts as a "generation"?
Each document generated counts as one generation. Generating a learner guide for BSBWHS411 = 1 generation. Using the full-suite endpoint to generate all documents for a unit counts as 1 generation (not one per document type).
Can I use RTOFlow for any unit of competency?
Yes. RTOFlow supports all current units of competency on training.gov.au — over 1,500 units across all Australian training packages. If the unit is current on training.gov.au, RTOFlow can generate documents for it.
What happens when my unit code is updated on training.gov.au?
RTOFlow pulls live unit data at generation time. When you generate a document after a unit is updated on training.gov.au, the output reflects the new version automatically. Each document includes the unit version and generation date in the metadata.
Can I white-label RTOFlow documents with my RTO's branding?
Yes, on Professional and Enterprise plans. Add your RTO name and logo to every generated document. Enterprise plans support fully custom document templates.
Is there a contract or lock-in?
No lock-in on monthly plans. Annual plans are paid upfront and are non-refundable after the first 30 days. Enterprise contracts are custom — typically annual with renewal options.
Does RTOFlow store my data?
RTOFlow does not store generated documents beyond your session unless you save them to your document library. We do not use your data to train AI models. See our Privacy Policy and Responsible AI page.
Can I get an invoice for my RTO's accounts?
Yes. Professional plans can be billed annually by invoice. Enterprise plans default to invoice billing. Contact billing@rtoflow.au.
Do you offer discounts for small RTOs or community organisations?
We offer discounted rates for RTOs operating in remote or regional Australia, and for not-for-profit RTOs. Contact us to discuss.

Ready to start?

Start free with no credit card, talk to someone first, or get an Enterprise quote.

Start free Book a 20-minute demo Contact us about Enterprise