How It Works

From unit code to audit-ready resource set

Five clear steps. No spreadsheet sprawl. RTOFlow connects to training.gov.au, generates your documents, and keeps everything mapped and compliant.

Trusted by RTOs across Australia

1

Connect your RTO & import your scope

Enter your RTO code and RTOFlow pulls your registered scope of delivery directly from training.gov.au. Units, qualifications, packaging rules - all imported automatically.

Live TGA integration - always current data
Elements, performance criteria, KE/PE imported per unit
Supersession chains tracked automatically
2

Select units & configure generation

Choose the units you need, set your delivery context (industry, learner cohort, mode of delivery), and RTOFlow configures the generation pipeline.

Industry-specific contextualisation
LLN and accessibility settings
Cost estimate shown before generation
3

RTOFlow generates your resource set

The multi-stage pipeline generates a complete resource set - learner guide, assessment tools, mapping matrix, observation checklists, and all supporting documents. Everything mapped to the unit's elements and performance criteria.

Domain-grounded AI - not generic content
Mapping Matrix with coverage consistency check
Branded to your RTO automatically
4

Review & approve - you're in control

Human-governed workflow. You review every document before it's finalised. Annotate, request changes, or approve - with a full audit trail of every decision.

AI generates, humans approve - always
Inline annotation and change requests
Immutable audit log of all decisions
5

Download, deliver & stay current

Export print-ready, RTO-branded documents. Release Intelligence monitors training.gov.au and alerts you when training packages change - so your resources never go stale.

Branded DOCX, PDF, and xAPI/LMS exports
Audience-correct folders (Learner, Assessor, Compliance)
Supersession alerts when units are updated on TGA
What You Get

Every document in one generation

Each unit generates a complete, mapped resource set - ready to deliver to learners and trainers.

Learner Guide

Contextual resources for the full learner journey

Assessment Tool

Written assessments with evidence checklists & rubrics

Mapping Matrix

Auto-generated with coverage consistency engine

Observation Checklist

Assessor-facing, mapped to every PC

Compliance Report

RAG status across Standards 2025

Activities & Workbooks

Learner activity workbook + project workbook

Assessor Briefing

Marking guides + model answers

RPL Kit (21 docs)

Candidate Guide to Outcome Letter

Ready to see it in action?

Book a personalised demo and we'll walk you through RTOFlow using your real units.