How It Works

From unit code to audit-ready resource set

Five clear steps. No spreadsheet sprawl. RTOFlow connects to training.gov.au, generates your documents, and keeps everything mapped and compliant.

RTO teams and training organisations

1

Connect your RTO & import your scope

Enter your RTO code and RTOFlow pulls your registered scope of delivery directly from training.gov.au. Units, qualifications, packaging rules - all imported automatically.

TGA integration with source timestamps
Elements, performance criteria, KE/PE imported per unit
Supersession chains tracked automatically
2

Select units & configure generation

Choose the units you need, select approved stream context, and set delivery support such as learner cohort and mode of delivery. RTOFlow checks generation readiness before you commit.

Approved industry contextualisation
LLN and accessibility scaffolding
Cost estimate shown before generation
3

RTOFlow generates your resource set

The multi-stage pipeline generates a complete resource set - learner guide, assessment tools, mapping matrix, observation checklists, and all supporting documents. Everything mapped to the unit's elements and performance criteria.

Domain-grounded AI - not generic content
Mapping Matrix with coverage consistency check
Branded to your RTO automatically
4

Review & approve - you're in control

Human-governed workflow. You review every document before it's finalised. Annotate, request changes, or approve - with a full audit trail of every decision.

AI generates, humans approve - always
Inline annotation and change requests
Immutable audit log of all decisions
5

Download, deliver & stay current

Export print-ready, RTO-branded documents. Release Intelligence monitors training.gov.au and alerts you when training packages change - so your resources never go stale.

Branded DOCX, PDF, and xAPI/LMS exports
Audience-correct folders (Learner, Assessor, Compliance)
Supersession alerts when units are updated on TGA
What You Get

Every document in one generation

Each unit generates a complete, mapped resource set - ready to deliver to learners and trainers.

Learner Guide

Contextual resources for the full learner journey

Assessment Tool

Written assessments with evidence checklists & rubrics

Mapping Matrix

Auto-generated with coverage consistency engine

Observation Checklist

Assessor-facing, mapped to every PC

Compliance Report

RAG status across Standards 2025

Activities & Workbooks

Learner activity workbook + project workbook

Assessor Briefing

Marking guides + model answers

RPL Kit (21 docs)

Candidate Guide to Outcome Letter

Ready to see it in action?

Book a personalised demo and we'll walk you through RTOFlow using your real units.