When you approve a new version of a unit, the previous approved version is automatically archived as a ZIP file (e.g., BSBWHS411_v3_approved_2026-01-15.zip) containing all documents and metadata.
🗑️
Safe Deletion Process
To delete runs, select them and click "Request Deletion". You will receive an email with a confirmation link. After confirming, runs enter a 7-day grace period before permanent removal.
Protected Runs
The latest approved run for each unit is protected and cannot be deleted. Finalized runs and runs in active use are also protected. Older superseded versions can be archived and deleted.
7-Year Audit Retention
All archived approved runs are retained for 7 years to meet Australian RTO audit requirements. Archives can be downloaded anytime from your Archive History for compliance reviews.
💾
Backup Protection
System backups are created automatically and retained on a schedule (7 daily, 4 weekly, 12 monthly). Backups are immutable and cannot be deleted by RTO users - only superadmins can manage backups.
Download Before Delete
Before deleting any approved run, you can download the archive ZIP to keep a local copy. The system ensures you have access to historical versions for reference and audit purposes.
Security & Audit Protections
Show Details ▼
⏱️
Approval Timestamps
Every approval is timestamped with second-level precision and tracked in an immutable audit log. This provides a verifiable chain of custody for compliance reviews.
Immutable Archives
Archived runs are locked for 7 years and cannot be modified or deleted. This ensures your audit trail remains intact for regulatory compliance.
🔏
SHA-256 Checksums
Every archive file is hashed using cryptographic SHA-256 checksums. This fingerprint is stored alongside the archive to detect any tampering.
Verified Downloads
When you download an archive, the system verifies the checksum to ensure the file has not been corrupted or altered since creation.
ℹ️These protections help meet Australian RTO audit requirements and provide evidence of document integrity. Full technical audit packs are available on request.
Approved Training Packs ▼
Protected Audit-Ready Content
This section contains approved training packs that have been finalised for delivery. For Australian RTO compliance:
Download Only - Approved content cannot be deleted from this section
7-Year Retention - All archives are preserved for audit requirements
Dual Notification - Any access requests notify both user and organisation admin for security
Looking to delete test runs or drafts? Use the Incomplete Runs Cleanup section below for immediate deletion without restrictions.
⏳0 pending deletion requestsView / Cancel
🏢Your Organisation
📂
Select a qualification to view the folder structure
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Download Access Control ▼
ℹ️ Download Permissions
Control which users can download specific qualifications. Uncheck a cell to revoke download access. Changes are saved when you click "Save Changes".
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No users or qualifications found in your organisation scope.
🧹 Incomplete Runs Cleanup ▼
ℹ️ Incomplete Runs
This section shows runs that were not approved - drafts, tests, failed, or cancelled. You can delete these immediately without restrictions. Approved runs must use the standard deletion workflow with confirmation.
Unit Codes
Status
Created
AQF
Actions
Expand this panel to load incomplete runs
Archive History ▼
Unit Code
Version
Archived Date
File Size
Checksum
Actions
Expand this panel to load archive history
💾 Backup Summary ▼
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Last Backup
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Total Backups
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Daily (max 7)
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Weekly (max 4)
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Monthly (max 12)
ℹ️ System Backups
System backups are automatically managed and protected. Contact your system administrator for backup restoration requests.
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🗑️ Trash ▼
Title
Deleted On
Deleted By
Reason
Days Until Permanent Deletion
Actions
Expand this panel to load deleted items
🗑️ Request Deletion
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⏳ Pending Deletion Requests
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Download Structure Preview
Select units to preview the download structure.
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RTOFlow AI
OnlineGeneral
Conversations
Agent Contacts
Prompt Library
Click any prompt to send it to the chat
Dev Center V2
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💡Upload and manage instruction files for AI-assisted development. Drop files in the Inbox, then reference filenames in chat to trigger builds.
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Drop instruction files here or click to upload
Instruction Files
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💡Run context scans to understand the codebase at a glance. Each scan analyses a different aspect: system architecture, database tables, API endpoints, templates, and models.
Quick Context Scans
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Scan Results
💡Track development tasks through their lifecycle: Planned, In Progress, Implemented, Needs Testing, Tested, Verified, Released. Jobs require test evidence before verification.
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💡Daily work log. Session activity is automatically logged here. Use "Enhance with AI" on entries to expand brief notes into detailed summaries.
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💡View work history by date. Click "Close Out Today" to generate an AI-powered daily digest summarising what was accomplished.
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💡User feedback and AI-generated suggestions scored by priority. Convert high-priority items into tracked Jobs for the development pipeline.
Suggested Tasks
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User Requests
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💡Reference guide for the Course Builder feature. Create custom training materials outside standard TGA units, with AI-powered conversational course design.
Course BuilderFEATURE
Feature Overview
AI-powered course design and content generation pipeline for custom training materials outside TGA units. Organisations can design course outlines via AI conversation or manual entry, then generate full learner guides through the existing Stage C pipeline.
course_builder — must be enabled per organisation via feature flags
Generation Pipeline
Course Builder runs skip Stage A/B. The blueprint is pre-built by the adapter, then goes straight to Stage C content generation.
AI Routing Stages
course_design — conversation AI for outline design course_design_research — TGA-specific research framework for industry/regulatory context
Cost Tracking
All AI calls use cost_category="setup" and track via the unified AiUsageEvent system.
Adapter
app/services/course_builder_adapter.py converts CourseOutline → UnitBlueprint format for Stage C compatibility.
🗃️ Data Model
Table
Description
course_outlines
Main outline with metadata, status (draft → ready → generating → completed), AQF level, audience context, quality mode, tga_proposal_enabled, and rpl_pack_enabled flags
course_outline_sections
Sections with learning outcomes, key topics, content type (theory/practical/assessment), complexity hint, and word targets
course_design_conversations
AI design chat sessions linked to org/user, with context snapshot and status tracking
course_design_messages
Individual messages (user/assistant/system) with interactive elements, user selections, and token usage tracking
💡Agent skill registry. Skills are reusable instructions that extend what the AI agent can do. Auto-scans from the .agents/skills/ directory.
Agent Skills Registry
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💡Project health dashboard: codebase metrics, pipeline success rates, AI spend tracking, and security status. Click Refresh All to update.
Project Statistics
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RTOFlow Development Roadmap
AI-powered training and compliance platform for Australian RTOs. Tracking progress from concept through to production scale.
—%
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Complete
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Total Stages
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Lines of Code
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Files
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AI Providers
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Version
Scanning codebase...
Checking evidence for each stage
Next Steps to Advance
💡SEO Master Plan tracker. Shows progress across all marketing and SEO initiatives, content coverage, and next priorities.
SEO Master Plan
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💡Project Intelligence Pack: browse key documents or download the complete bundle as a ZIP for advisors, investors, or AI consultation.
Intelligence Pack
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Select a document from the list to preview, or download the complete ZIP bundle.
💡AI Operating Layer: generates 10 machine-readable JSON indexes of the codebase for AI agent consumption. Regenerate to refresh, download the ZIP bundle for offline use.
AI Operating Layer
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Indexes
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Health
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Skills
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Last Snapshot
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Index Inventory
Index
Entries
Size
Generated
Status
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💡Quick-access shell commands for common operations. Click the copy button to copy a command, then paste it into the Replit Shell tab.
Shell Commands
🚀
Push to GitHub
Staged push — auto-batches large pushes
💡AI Operating Layer — machine-readable indexes, agent skills, and project guidance that help AI tools navigate, understand, and change this codebase effectively.
💡Growth Command Centre: track conferences, brainstorm marketing content, monitor the sales funnel, analyse competitors, and visualise the growth roadmap.
VET Industry Conferences & Events
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Marketing Ideas Board
Drag cards between columns to change status
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Lead-to-Customer Funnel
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Competitor Intelligence
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Growth Roadmap
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Campaign Planner
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Add Item
💡App Valuation panel: estimates RTOFlow's total value in AUD using four methods — cost-to-recreate, revenue-based, asset inventory, and a composite blend. All figures are indicative only.