Application

This unit describes the performance outcomes, skills and knowledge required to analyse financial and other business information to prepare and monitor budgets. It requires the ability to draft and negotiate budgets, identify deviations, and manage the delivery of successful budgetary performance.
The unit applies to all tourism, travel, hospitality and event sectors. The budget may be for an entire organisation, for a department or for a particular project or activity.
It applies to senior personnel who operate independently or with limited guidance from others and who are responsible for making a range of financial management decisions.
The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.
No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

What You'll Learn

Assessment Requirements

Performance Evidence

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:
• prepare a budget for a business that meets the specific business’ needs
• include the following when preparing the above budget:
• consultation on components
• analysis of factors that impact on the budget
• completion of draft and final versions of budget within designated timelines
• monitor and review the above budget against performance over its life cycle.

Knowledge Evidence

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:
• types of budgets:
• cash
• cash flow
• departmental
• project
• purchasing
• sales
• wage
• whole of organisation
• budget terminology
• role and nature of budgets
• budget formats, budget performance and financial reports
• financial reporting procedures and cycles
• features and functions of accounting software programs used to prepare and monitor budgets
• internal and external factors that impact on budget development:
• growth or decline in economic conditions
• human resource requirements
• new legislation or regulation
• organisational and management restructures
• organisational objectives
• scope of the project
• shift in market trends
• significant price movement for certain commodities or items
• supplier availability and cost
• budget preparation and monitoring practices and techniques:
• sources and contents of data required for budget preparation:
• competitor research
• customer or supplier research
• declared commitments in areas of operation
• financial information from suppliers
• financial proposals from key stakeholders
• income and expenditure for previous time periods
• departmental, event or project budgets
• grant funding guidelines or limitations
• management policies and procedures
• organisational budget preparation guidelines
• performance information from previous periods
• techniques for making budget estimates
• common reasons for deviations and budget deviation management.

Assessment Conditions

Skills must be demonstrated in an operational business environment. This can be:
• an industry workplace; or
• a simulated industry environment set up for the purposes of assessment.
Assessment must ensure access to:
• computers, printers and accounting software
• financial and operational data and reports used to prepare budgets
• others with whom the individual can discuss and negotiate draft and final budget components. These can be:
• those in an industry workplace who are assisted by the individual during the assessment process; or
• individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.
Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors.

Foundation Skills

• {'skill': 'Oral communication skills to:', 'description': 'liaise and negotiate with colleagues on budget requirements.'}
• {'skill': 'Numeracy skills to:', 'description': 'interpret and analyse financial information from forecasts and previous performance data; develop financial estimates and scenarios.'}
• {'skill': 'Problem-solving skills to:', 'description': 'identify budgetary challenges and develop different options for their resolution; identify budget deviations and deficiencies and develop options for meeting budgetary requirements.'}
• {'skill': 'Teamwork skills to:', 'description': 'invite and coordinate the input of others in the organisation, and provide direction on budget management.'}
• {'skill': 'Planning and organising skills to:', 'description': 'access and sort information required for budget preparation; coordinate a timely, efficient and consultative budget development process.'}
• {'skill': 'Technology skills to:', 'description': 'use accounting software.'}

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